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Procure to Pay – processing deadlines for 2017 year end

Please note the following procure to pay processing timelines for 2017 Year End.

Accounts Payable processing timelines

Friday 8th December 2017 – Final date for invoices and reimbursements to be submitted for payment in 2017.

Thursday 14th December 2017 – Principal pre-Christmas payment run for Domestic & International payments.  Payment can only be guaranteed for:

  • Receipted purchase order invoices (including overseas invoices)
  • Approved non-purchase order Invoices (with department ID’s and project codes)
  • Approved reimbursements (with all supporting documentation attached)

Thursday 21st December – Final payment run for urgent payments only.

Thursday 4th January 2018 – First payment run for 2018.

Receipting goods & services in eProcurement

To ensure 2017 costs are included in the correct financial year, please ensure all goods (delivered) and services (received) are receipted in eProcurement by 12 noon on Friday 22nd December 2017.

Expense Management – aquittal of credit card transactions

All acquittals need to be completed by COB Friday 22nd December 2017.  If you have a nominee, please ensure that paperwork is provided to them well in advance of this date to enable them to meet this deadline.

Any Expense Claims should be submitted as soon as practical before this date, noting the above Accounts Payable payment processing dates.

Approvals

If you approve purchase orders, vouchers or credit card transactions, please ensure you clear your worklist prior to the above cut off dates to enable the timely processing of 2017 transactions.

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