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End of year functions and social events

As the end of 2021 approaches, University staff must be mindful of taking a reasonable and modest approach to end of year functions and social events.

University Executive have endorsed the following guidance:

  • There can only be one University funded event per staff member e.g. Faculty / Division, or School / Branch / Institute
  • The University contribution is capped at $75 per person including GST & FBT, noting the following;
    • Fringe Benefits Tax (FBT) does not apply for events held at the National Wine Centre (NWC); this also includes catering services provided by the NWC on University grounds
    • Where events held at the NWC require services to be provided by an external supplier (e.g. Audio Visual equipment or decorations) this cost will be subject to FBT
    • For all other venues/caterers where FBT applies, the maximum University contribution per staff member is $38 inc. GST (this becomes $75 once FBT is applied)
    • FBT applies to all meal entertainment (sit down meals, alcohol or food and drink within a social context) funded by the University e.g. a self-catered BBQ on campus with alcohol
    • Drinks including alcohol can be provided, with discretion,¬†within the limits above
  • Events at venues which charge a room hire fee should be avoided
  • Local area / team functions are also permitted but these must be funded by social clubs and / or staff themselves.

Information can be found on the Catering, Events & Entertainment webpage.

If areas have further questions, they should contact Finance & Procurement Services or their Faculty Finance & Planning Manager / Manager, Division Finance.

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