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Category: Corporate Credit Cards

Travelling on University business

Staff travel must be essential and booked in advance to avoid delays and pricing variations due to the high demand in global travel. For international travel advice and bookings contact the University travel management company.  For general travel support and feedback, including assistance with the online booking tool, contact the Expense Management Team on 8313 […]

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Approval to travel to high risk destinations

University business travel to destinations designated by smartraveller.gov.au as “reconsider your need to travel” or “do not travel” now requires approval by the Deputy Vice-Chancellor & Vice-President, External Engagement.  Please refer to the updated Travel & Entertainment Policy & Procedures and Request for approval to travel to a high risk destination form.

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Guidance for farewell events and gifts

When staff leave the University, it is important that the University recognises their service and contribution to the organisation. For information around farewell events and gifts, please view the guide. If you have any specific questions around purchasing gifts or entertainment expenses, please contact the Expense Management Team.  All expenses must be compliant with University […]

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2021 YEAR END PROCESSING DEADLINES

Finance & Procurement Services will be closed for business from 5pm, Friday 24th December 2021 and reopen in the new year on Tuesday 4th January 2022.  During the close-down period, there will be no processing of financial transactions including requisitions, reimbursements or payments to suppliers. Please note the following key processing dates leading up to […]

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New Procure to Pay Procedures – effective immediately

New Finance & Procurement Services Procedures The Non-Allowable Expenses Procedures provides practical examples of expenses that are considered non-allowable (or personal in nature), exceptions to these categories which are allowable, and reasonable expenditure thresholds for gifts and entertainment. Two new procedures, the Procurement Procedures and Supplier and Payment Procedures replace the previous Purchasing Procedures under […]

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2020 YEAR END PROCESSING DEADLINES

Finance & Procurement Services will be closed from Thursday 17th December 2020 and re-open in the new year on Monday 11th January 2021.  During the extended close down period, there will be no processing of financial transactions including Requisitions, reimbursements or payments to suppliers. Please note the following key processing dates leading up to the […]

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Approval process for software purchases not offered by ITDS

A range of software packages are available through ITDS. Requests for software not offered by ITDS must be submitted via the Software Assessment Form which assists ITDS in reviewing intended software purchases to ensure staff and students are receiving the best value, that the software purpose is not already met by an existing service offered […]

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Amended Travel Approval Process (domestic and international) for 2020

The University has an amended travel approval process for the remainder of 2020: International travel, and domestic travel outside of South Australia, will only occur where it is considered critical, and requires the approval of an Executive Dean or Division Head. Travel within South Australia is permitted with Line Manager / Supervisor approval. See table […]

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Novel Coronavirus (Covid-19) – Information for University travellers

The University has an amended position on international travel. This is in direct response to the evolving global situation, and takes into account the latest advice from Government and health authorities. Any staff or students intending to travel should refer to the University’s Novel Coronavirus (Covid-19) FAQ page for the latest advice.

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Update to Travel & Entertainment Policy & Procedures

Travel & Entertainment Policy & Procedures The Travel & Entertainment Policy & Procedures have been amended to reflect the removal of incidental allowance payments effective Monday 9th December 2019.  Incidental allowance payments approved prior to this date will be honoured.  Out of pocket expenses can be claimed through Fraedom (cardholders) or via the online reimbursement […]

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