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Category: Financial Operations

New online forms for reimbursement and other payment requests – go live 29th April

From Monday 29th April, staff and student reimbursement claims, and other payment requests will be submitted, and approved, online through Kofax replacing the current manual forms.  The tool allows claimants to select their approver as well as tracking the status and payment date of their request. Click here for further information including quick reference guides […]

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New system for processing supplier invoices – go live 29th April

New system for processing supplier invoices On Monday 29th April, a new online tool called Kofax will automate the processing and approval of supplier invoices.  If you currently process invoices, either as a coder or approver, this will impact you. Click here for further information including quick reference guides and FAQ’s.

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Supplier invoices – Australian Business Number (ABN) requirement

Suppliers of good or services in Australia should have an Australian Business Number (ABN). Please do not submit invoices without an ABN to Accounts Payable for work done in Australia or by Australian residents overseas. If you are engaging someone to provide goods or services, it is your responsibility to ensure they have an ABN […]

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F&P Services Office closed from Fri 21st Dec and will reopen Weds 2nd Jan 2019

Finance & Procurement Services Office Closure Finance & Procurement Services will be close from Friday 21st December 2018 and re-open in the new year on Wednesday 2nd January 2019. Financial Systems Users will be locked out of the Finance System (inc. eProcurement) from 5pm Friday 21st December 2018 until 8am Wednesday 2nd January 2019.  ORBIT […]

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Final date for invoices to be submitted to AP to be included in pre-Christmas payment run – 7th Dec

Friday 7th December 2018 – Final date for invoices and reimbursements to be submitted for payment in 2018. Invoices to invoices@adelaide.edu.au Reimbursements to noninvoicepymnts@adelaide.edu.au Upcoming deadlines Thursday 13th December 2018 – Principal pre-Christmas payment run for Domestic & International payments. Tuesday 18th December 2018 – 2018 Billing requests to be submitted to Revenue Accounting for […]

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2018 YEAR END PROCESSING DEADLINES

Finance & Procurement Services will be closed from Friday 21st December 2018 and re-open in the new year on Wednesday 2nd January 2019.  Please note the following key processing dates leading up to the financial year end, and instructions for assigning financial approvals / worklist items whilst on leave over the Christmas break. Financial Systems […]

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Corporate Credit Card – change of card provider & collection instructions

The University Corporate Credit Card is changing its card provider.  Distribution of the new cards will take place between 24th – 31st October at selected points across all three campuses.  Cardholders are advised to check their emails for the nearest pick up point and identification required to collect the card. The current cards can still […]

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Reminder – Finance System (inc eProcurement) unavailable from 3pm today until 9am Mon 2nd Oct

A reminder that a number of business systems will be upgraded and experience outages between 4pm Friday 28th September and 9am Tuesday 2nd October. This outage will impact PeopleSoft Finance System users, including eProcurement, from 3pm today, Friday 28th September.  All systems are expected to be available from 9am Tuesday 2nd October. More information is available […]

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Engaging Contractors – new process from 1st July 2018

Engaging Contactors From the 1st July a new process is being introduced to ensure Contractors are engaged appropriately.  If you engage contractors, please refer to the Contractor Management webpage. For any questions, please contact Finance & Procurement Services on 831 33414 or via email finprosupport@adelaide.edu.au.

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Modifications to Billing eForm to support research contracts & grants

Modifications have been made to the Billing eForm to support new processes associated with Research Contracts and Grants which does not impact most users across the University.  A summary of the key changes are below –  Customer Creation Only (Tick Box) – This tick box should only be selected for the purpose of grant and […]

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