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Category: Financial Operations

Kofax notification emails – system issue currently being worked on

Some users (Business Reviewers or Approvers) have received multiple notification emails from Kofax advising of pending items for approval. In most cases, there is nothing to approve. You are advised to check your work queue for any approvals and delete the notification emails. If you have any concerns or further questions, please contact Finance on […]

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Finance Branch and financial systems during the University close down period

During the University close-down period, there will be no processing of financial transactions including requisitions, reimbursements, payments to suppliers or billings to customers. Over this period the following financial systems will be impacted: Finance System (inc. eProcurement) will be unavailable from 5pm Friday 23rd December 2022 until 8am Tuesday 3rd January 2023 Cognos will be […]

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Procure to pay procedures – updated and approved

Following a review and staff consultation, the Policy Custodian has approved amendments to the following procedures under the Financial Management Policy: Non-allowable Expenses Procedures Gift Card Procedures Reimbursement Procedures  

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2022 Year End Processing Deadlines

Finance will be closed for business from 5pm, Friday 23rd December 2022 and reopen in the new year on Tuesday 3rd January 2023.  During the close-down period, there will be no processing of financial transactions including requisitions, reimbursements, payments to suppliers or billings to customers. Please note the following key processing dates leading up to […]

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Planned maintenance to Kofax – 7pm Friday 9th Sep to 7am Saturday 10th Sep

Between 7pm Friday 9th September and 7am Saturday 10th September, Kofax will be unavailable for storage upgrade maintenance. If you have any questions or experience any issues after the upgrade, please contact the ITDS Service Desk on +61 8 313 3000 or log a request via the MyIT Portal

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End of year functions and social events

As the end of 2021 approaches, University staff must be mindful of taking a reasonable and modest approach to end of year functions and social events. University Executive have endorsed the following guidance: There can only be one University funded event per staff member e.g. Faculty / Division, or School / Branch / Institute The […]

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2021 YEAR END PROCESSING DEADLINES

Finance & Procurement Services will be closed for business from 5pm, Friday 24th December 2021 and reopen in the new year on Tuesday 4th January 2022.  During the close-down period, there will be no processing of financial transactions including requisitions, reimbursements or payments to suppliers. Please note the following key processing dates leading up to […]

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Planned upgrade to IT Services – impacting Financial Systems, log out by 4pm Friday 3rd Sep

What’s happening Between 5pm Friday 3rd September and 9am Monday 6th September, the University’s Finance Systems (inc. eProcurement) will be unavailable while annual maintenance upgrades are implemented. As a result, several other core University IT services will experience service interruptions during this time, including: Online Shop Canvas Catalog Supplier Invoices and Online Reimbursements (Kofax) Student […]

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PeopleSoft Finance and Okta Integration – please clear your cache

As part of the University’s ongoing Cyber Security upgrade, PeopleSoft Finance has now been added to the suite of systems with Okta Multi-Factor Authentication (MFA). From Tuesday May 25, 2021, when you log into PS Finance you will be prompted to verify your identity through Okta MFA. You will need to clear your cache.  If you […]

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April close down period – information regarding finance & procurement processes

The University will be closed for business on Monday 19th April 2021 through to Monday 26th April 2021 (Anzac Day), and will reopen on Tuesday 27th April 2021. Finance & Procurement Services (including Student Finance and Supplies & Receiving – Faculty of Sciences) will be closed during this time, and there will be no processing […]

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