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Category: Procurement
Supplier invoices – processing timelines and payment terms
Prior to contacting Finance (Accounts Payable), please allow 7-10 days for your invoice to appear in Kofax. If you cannot see your payment in the system please be patient. Please note the following: Invoices are processed in order of submission date, and paid per the University’s standard payment terms which is 30 days end of […]
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Travelling on University business
Staff travel must be essential and booked in advance to avoid delays and pricing variations due to the high demand in global travel. For international travel advice and bookings contact the University travel management company. For general travel support and feedback, including assistance with the online booking tool, contact the Expense Management Team on 8313 […]
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Guidance for farewell events and gifts
When staff leave the University, it is important that the University recognises their service and contribution to the organisation. For information around farewell events and gifts, please view the guide. If you have any specific questions around purchasing gifts or entertainment expenses, please contact the Expense Management Team. All expenses must be compliant with University […]
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End of year functions and social events
As the end of 2021 approaches, University staff must be mindful of taking a reasonable and modest approach to end of year functions and social events. University Executive have endorsed the following guidance: There can only be one University funded event per staff member e.g. Faculty / Division, or School / Branch / Institute The […]
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2021 YEAR END PROCESSING DEADLINES
Finance & Procurement Services will be closed for business from 5pm, Friday 24th December 2021 and reopen in the new year on Tuesday 4th January 2022. During the close-down period, there will be no processing of financial transactions including requisitions, reimbursements or payments to suppliers. Please note the following key processing dates leading up to […]
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Planned upgrade to IT Services – impacting Financial Systems, log out by 4pm Friday 3rd Sep
What’s happening Between 5pm Friday 3rd September and 9am Monday 6th September, the University’s Finance Systems (inc. eProcurement) will be unavailable while annual maintenance upgrades are implemented. As a result, several other core University IT services will experience service interruptions during this time, including: Online Shop Canvas Catalog Supplier Invoices and Online Reimbursements (Kofax) Student […]
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Deliveries to University campuses during lockdown (from 4pm Tuesday 20th July)
As a result of the state-wide lockdown in South Australia, the North Terrace, Waite and Roseworthy campuses will locked down from 4pm, Tuesday 20th July. Deliveries should only be attempted if contact has been made with the specific recipient/delivery area AND they can receive personally. This is especially relevant for any temperature-sensitive, dangerous goods or […]
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eProcurement – creating a Requisition – unavailable until 10am Monday 3rd May
From Monday 3rd May 2021, there will be updates to the eProcurement system. Due to this update, the system is currently unavailable for ordering i.e. you can’t raise a Requisition. Any pending Requisitions in the system that require additional information and cannot be processed, will be closed and impacted users notified. The system will be […]
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April close down period – information regarding finance & procurement processes
The University will be closed for business on Monday 19th April 2021 through to Monday 26th April 2021 (Anzac Day), and will reopen on Tuesday 27th April 2021. Finance & Procurement Services (including Student Finance and Supplies & Receiving – Faculty of Sciences) will be closed during this time, and there will be no processing […]
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New Procure to Pay Procedures – effective immediately
New Finance & Procurement Services Procedures The Non-Allowable Expenses Procedures provides practical examples of expenses that are considered non-allowable (or personal in nature), exceptions to these categories which are allowable, and reasonable expenditure thresholds for gifts and entertainment. Two new procedures, the Procurement Procedures and Supplier and Payment Procedures replace the previous Purchasing Procedures under […]
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