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Category: Latest News

Kofax notification emails – system issue currently being worked on

Some users (Business Reviewers or Approvers) have received multiple notification emails from Kofax advising of pending items for approval. In most cases, there is nothing to approve. You are advised to check your work queue for any approvals and delete the notification emails. If you have any concerns or further questions, please contact Finance on […]

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Finance Branch and financial systems during the University close down period

During the University close-down period, there will be no processing of financial transactions including requisitions, reimbursements, payments to suppliers or billings to customers. Over this period the following financial systems will be impacted: Finance System (inc. eProcurement) will be unavailable from 5pm Friday 23rd December 2022 until 8am Tuesday 3rd January 2023 Cognos will be […]

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Travel Insurance Updates – Insurance Office

Reposted from the Insurance Office. The University manages this risk in a variety of ways: one of them is to transfer certain risks to an insurer via the purchase of travel insurance. To ensure we get the benefit of the insurance cover we purchase it is important that our staff understand the benefits available. All […]

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Okta Multi-factor Authentication – FCM Travel Hub go live 10th November

As part of ongoing work to improve the security and safety of our systems, Okta MFA will be implemented on the FCM Travel Hub on Thursday 10th November from 8am. This means the link for the FCM Travel Hub will change. For assistance, please contact finprosupport@adelaide.edu.au

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Procure to pay procedures – updated and approved

Following a review and staff consultation, the Policy Custodian has approved amendments to the following procedures under the Financial Management Policy: Non-allowable Expenses Procedures Gift Card Procedures Reimbursement Procedures  

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2022 Year End Processing Deadlines

Finance will be closed for business from 5pm, Friday 23rd December 2022 and reopen in the new year on Tuesday 3rd January 2023.  During the close-down period, there will be no processing of financial transactions including requisitions, reimbursements, payments to suppliers or billings to customers. Please note the following key processing dates leading up to […]

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Planned maintenance to Kofax – 7pm Friday 9th Sep to 7am Saturday 10th Sep

Between 7pm Friday 9th September and 7am Saturday 10th September, Kofax will be unavailable for storage upgrade maintenance. If you have any questions or experience any issues after the upgrade, please contact the ITDS Service Desk on +61 8 313 3000 or log a request via the MyIT Portal

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Travelling on University business

Staff travel must be essential and booked in advance to avoid delays and pricing variations due to the high demand in global travel. For international travel advice and bookings contact the University travel management company.  For general travel support and feedback, including assistance with the online booking tool, contact the Expense Management Team on 8313 […]

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Approval to travel to high risk destinations

University business travel to destinations designated by smartraveller.gov.au as “reconsider your need to travel” or “do not travel” now requires approval by the Deputy Vice-Chancellor & Vice-President, External Engagement.  Please refer to the updated Travel & Entertainment Policy & Procedures and Request for approval to travel to a high risk destination form.

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Guidance for farewell events and gifts

When staff leave the University, it is important that the University recognises their service and contribution to the organisation. For information around farewell events and gifts, please view the guide. If you have any specific questions around purchasing gifts or entertainment expenses, please contact the Expense Management Team.  All expenses must be compliant with University […]

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