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Category: T&E Online
Travel Insurance Updates – Insurance Office
Reposted from the Insurance Office. The University manages this risk in a variety of ways: one of them is to transfer certain risks to an insurer via the purchase of travel insurance. To ensure we get the benefit of the insurance cover we purchase it is important that our staff understand the benefits available. All […]
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Travelling on University business
Staff travel must be essential and booked in advance to avoid delays and pricing variations due to the high demand in global travel. For international travel advice and bookings contact the University travel management company. For general travel support and feedback, including assistance with the online booking tool, contact the Expense Management Team on 8313 […]
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Approval to travel to high risk destinations
University business travel to destinations designated by smartraveller.gov.au as “reconsider your need to travel” or “do not travel” now requires approval by the Deputy Vice-Chancellor & Vice-President, External Engagement. Please refer to the updated Travel & Entertainment Policy & Procedures and Request for approval to travel to a high risk destination form.
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Guidance for farewell events and gifts
When staff leave the University, it is important that the University recognises their service and contribution to the organisation. For information around farewell events and gifts, please view the guide. If you have any specific questions around purchasing gifts or entertainment expenses, please contact the Expense Management Team. All expenses must be compliant with University […]
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End of year functions and social events
As the end of 2021 approaches, University staff must be mindful of taking a reasonable and modest approach to end of year functions and social events. University Executive have endorsed the following guidance: There can only be one University funded event per staff member e.g. Faculty / Division, or School / Branch / Institute The […]
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New Procure to Pay Procedures – effective immediately
New Finance & Procurement Services Procedures The Non-Allowable Expenses Procedures provides practical examples of expenses that are considered non-allowable (or personal in nature), exceptions to these categories which are allowable, and reasonable expenditure thresholds for gifts and entertainment. Two new procedures, the Procurement Procedures and Supplier and Payment Procedures replace the previous Purchasing Procedures under […]
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Amended Travel Approval Process (domestic and international) for 2020
The University has an amended travel approval process for the remainder of 2020: International travel, and domestic travel outside of South Australia, will only occur where it is considered critical, and requires the approval of an Executive Dean or Division Head. Travel within South Australia is permitted with Line Manager / Supervisor approval. See table […]
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Novel Coronavirus (Covid-19) – Information for University travellers
The University has an amended position on international travel. This is in direct response to the evolving global situation, and takes into account the latest advice from Government and health authorities. Any staff or students intending to travel should refer to the University’s Novel Coronavirus (Covid-19) FAQ page for the latest advice.
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Changes to Smartraveller registration – effective 21st November 2019
University travellers should make themselves aware of the following changes to registering travel with Smartraveller – https://www.smartraveller.gov.au/ From 21st November 2019, travellers no longer register overseas travel with Smartraveller but are strongly advised to subscribe to travel updates. UoA Travellers can also get regular updates and travel alerts by logging on to the University’s Travel […]
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A new name for Campus Travel – FCM Travel Solutions effective 5th August 2019
From Monday 5th August, Campus Travel is joining forces with FCM Travel Solutions. FCM is one of the top four travel management companies globally and is recognised as a leader in technology innovation. Travellers, nominees and travel arrangers will see the new FCM branding on itineraries, invoices, email signatures and online systems. This change is […]
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