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University close down dates and submission deadlines in the lead up to Christmas 2015

2015 Public Holidays and Annual Leave Days

Friday 25 December 2015 Christmas Day Public Holiday
Monday 28 December 2015 Proclamation Day Public Holiday
Tuesday 29 December 2015 University Day as per clause 4.13.1 of the Enterprise Agreement
Wednesday 30 December 2015 Annual Leave Day (except where other arrangements have been made)*
Thursday 31 December 2015 Annual Leave Day (except where other arrangements have been made)*
Friday 1 January 2016 New Year’s Day Public Holiday

*Annual leave will be deducted from staff entitlements for Wednesday 30 December 2015 and Thursday 31 December 2015 (excluding academic staff employed by the former SACAE and Roseworthy Agricultural College at the time of the merger). Staff wishing to make alternative arrangements for these days (e.g. taking time off accrued in lieu of overtime) must submit a request via their supervisor. All requests must be submitted by the supervisor to the Human Resources Branch by Friday 4 December 2015, to ensure no deductions are made to annual leave entitlements.


HR Processing Deadline changes

Pay Date University deadline for payroll
Friday, 27 November 2015 Thursday, 12 November 2015
Friday, 11 December 2015 Wednesday, 25 November 2015
Friday, 25 December 2015 Monday,7 December 2015
Friday, 8 January 2016 Tuesday 15 December 2015

*All variations to Payroll (excluding CASPA and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above


2015 CASPA – Submission Validation Deadlines

Fortnight Worked Timesheet Submission Deadline
(11:00PM)*
Timesheet Validation Deadline (5:00PM) Escalated Timesheet Validation Deadline(11:59PM) Pay Day (Fridays)
31 Oct – 13 Nov Sunday, 15 Nov Tuesday, 17 Nov Wednesday, 18 Nov 27 Nov
14 Nov – 27 Nov Saturday, 28 Nov Monday, 30 Nov Tuesday, 1 Dec 11 Dec
28 Nov – 11 Dec Tuesday, 8 Dec anticipate hours from 8 Dec to 11 Dec) Thursday, 10 Dec Friday, 11 Dec 25 Dec
12 Dec – 25 Dec Saturday, 19 Dec (anticipate hours from 19 Dec to 25 Dec) Monday, 21 Dec Tuesday, 22 Dec 8 Jan

Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.(see details above)

*Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.


2015 CRAFT Renewal/Termination of Fixed term Contracts

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through CRAFT by: Contract will be issued to staff member by: The contract must be accepted by the staff member by 6 am:
30 October 2015 2015F22 2 October 2015 9 October 2015 23 October 2015
13 November 2015 2015F23 16 October 2015 23 October 2015 6 November 2015
Christmas Close-down early cut-offs
27 November 2015 2015F24 28 October 2015 6 November 2015 19 November 2015
11 December 2015 2015F25 9 November 2015 20 November 2015 2 December 2015
25 December 2015 2015F26 19 November 2015 3 December 2015 14 December 2015
8 January 2016 2016F01 2 December 2015 16 December 2015 4 January 2016

*Back-pay will be facilitated where applicable.

**Note that prior to the approvals, the requests will work flow to HR for Compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process


Page Up – New Contracts

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready offer card must be approved through PuP by:> Contract will be issued to staff member by: The contract must be accepted by the staff member by COB:
30 October 2015 2015F22 2 October 2015 9 October 2015 16 October 2015
13 November 2015 2015F23 16 October 2015 23 October 2015 30 October 2015
Christmas Close-down early cut-offs
27 November 2015 2015F24 28 October 2015 6 November 2015 12 November 2015
11 December 2015 2015F25 9 November 2015 20 November 2015 25 November 2015
25 December 2015 2015F26 19 November 2015 3 December 2015 7 December 2015
8 January 2016 2016F01 30 November 2015 8 December 2015 15 December 2015

Advertising

Advertising will close 11th December 2015, and will be available again from the 4th January 2016.

Any advertising requests received through Page Up after this time will not be processed until the New Year.

Market research on candidate response rates to advertising over the Christmas and New Year period shows a low level of candidate responses and a reduction in eligible candidates applying for roles. We have therefore implemented an advertising cut off period to ensure that you receive the best possible outcome from advertising.

Should you choose to advertise roles in December please ensure all advertising cut off dates reflect your ability to respond to candidates in a timely manner, i.e. if you are unable to respond to candidates until the beginning of January we would advise that the cut-off date of your position reflects this date to manage candidate expectations relating to their acknowledgement.


Further Information

For Further Information please contact the HR Service Centre on 8313 1111 or via email.

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