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HR Processing Deadlines in the lead up to the 2016 End of Year University Closedown period

2016 Public Holidays and Annual Leave Days

Monday, 26 December 2016 Christmas Day Public Holiday
Tuesday, 27 December 2016 Proclamation Day Public Holiday
Wednesday, 28 December 2016 University Day as per clause 4.14.1 of the Enterprise Agreement
Thursday, 29 December 2016 University Day as per VC&P email 17 August 2016
Friday, 30 December 2016 University Day as per VC&P email 17 August 2016
Monday, 2 January 2017 New Year’s Day Public Holiday

*Professional Staff required to work on public holidays during the closedown period will need to submit an Overtime and Additional hours (Professional Staff) claim form for work undertaken on these days.Staff who are required to provide essential University services on University Days may arrange alternative days in lieu.For staff who have already submitted  leave on these dates, HR will adjust their leave.


 

HR Processing Deadline changes

Pay Date University deadline for payroll
Friday, 25 November 2016 Thursday, 10 November 2016
Friday, 9 December 2016 Wednesday, 23 November 2016
Friday, 23 December 2016 Monday, 5 December 2016
Friday, 6 January 2017 Tuesday, 13 December 2016

*All variations to Payroll (excluding CASPA and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above


2016 CASPA – Submission Validation Deadlines

Fortnight Worked Timesheet Submission Deadline
(11:00PM)*
Timesheet Validation Deadline (5:00PM) Escalated Timesheet Validation Deadline(11:59PM) Pay Day (Fridays)
29 Oct – 11 Nov Sunday, 13 Nov 2016 Tuesday, 15 Nov 2016 Wednesday, 16 Nov 2016 25 Nov 2016
12 Nov – 25 Nov Saturday, 26 Nov 2016 Monday, 28 Nov 2016 Tuesday, 29 Nov 2016 9 Dec 2016
26 Nov – 9 Dec Tuesday, 6 Dec 2016 (anticipate hours from 6 Dec to 9 Dec) Thursday, 8 Dec 2016 Friday, 9 Dec 2016 23 Dec 2016
10 Dec – 23 Dec Saturday, 17 Dec 2016 (anticipate hours from 17 Dec to 23 Dec) Monday, 19 Dec 2016 Tuesday, 20 Dec 2016 6 Jan 2017

Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.(see details above)

*Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.


2016 CRAFT Renewal/Termination of Fixed term Contracts

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through CRAFT by: Contract will be issued to staff member by: The contract must be accepted by the staff member by 6 am:
28 October 2016 2016F22 30 September 2016 7 October 2016 21 October 2016
11 November 2016 2016F23 14 October 2016 21 October 2016 4 November 2016
Christmas Close-down early cut-offs
25 November 2016 2016F24 26 October 2016 4 November 2016 17 November 2016
9 December 2016 2016F25 7 November 2016 18 November 2016 30 November 2016
23 December 2016 2016F26 17 November 2016 1 December 2016 12 December 2016
6 January 2017 2017F01 30 November 2016 14 December 2016 3 January 2017

*Back-pay will be facilitated where applicable.

**Note that prior to the approvals, the requests will work flow to HR for Compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process


Page Up – New Contracts

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready offer card must be approved through PuP by:> Contract will be issued to staff member by: The contract must be accepted by the staff member by COB:
28 October 2016 2016F22 30 September 2016 7 October 2016 14 October 2016
11 November 2016 2016F23 14 October 2016 21 October 2016 28 October 2016
Christmas Close-down early cut-offs
25 November 2016 2016F24 26 October 2016 4 November 2016 10 November 2016
9 December 2016 2016F25 7 November 2016 18 November 2016 23 November 2016
23 December 2016 2016F26 17 November 2016 1 December 2016 5 December 2016
6 January 2017 2017F01 30 November 2016 6 December 2016 14 December 2016

Online Advertising

Advertising will close 16 December 2016, and will be available again from the 10 January 2017.

Print Advertising

  • Last print edition for the Wednesday Australian HES will be Wednesday 14 December 2016, last day to submit an approved request via PageUp will be COB Monday 5 December 2016.
  • Last print edition for the Saturday Advertiser will be Saturday 11 December 2016, last day to submit an approved request via PageUp will be Friday 2 December 2016.

Any advertising requests received through Page Up after this time will not be processed until the New Year.

Market research on candidate response rates to advertising over the Christmas and New Year period shows a low level of candidate responses and a reduction in eligible candidates applying for roles. We have therefore implemented an advertising cut off period to ensure that you receive the best possible outcome from advertising.

Should you choose to advertise roles in December please ensure all advertising cut off dates reflect your ability to respond to candidates in a timely manner, i.e. if you are unable to respond to candidates until the beginning of January we would advise that the cut-off date of your position reflects this date to manage candidate expectations relating to their acknowledgement.


Further Information

For Further Information please contact the HR Service Centre on 8313 1111 or via email.

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