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HR Processing Deadlines in the lead-up to 2017 End of Year University Close-down

2017 Public Holidays and Annual Leave Days

Monday, 25 December 2017 Christmas Day Public Holiday
Tuesday, 26 December 2017 Proclamation Day Public Holiday
Wednesday, 27 December 2017 University Day as per clause 4.14.1 of the Enterprise Agreement
Thursday, 28 December 2017 Annual Leave Day (unless other arrangements have been made)
Friday, 29 December 2017 Annual Leave Day (unless other arrangements have been made)
Monday, 1 January 2018 New Year’s Day Public Holiday

Professional Staff required to work on public holidays during the close-down period will need to submit an Overtime and Additional Hours (Professional Staff) claim form for work undertaken on these days.

Staff who are required to provide essential University services on University Days may arrange alternative days in lieu.

If a staff member is required to work on the Annual Leave days above, the supervisor must email Human Resources to have the automated leave deduction removed.


 HR Payroll Processing Deadline Changes

Pay Date University deadline for Payroll
Friday, 24 November 2017 Thursday, 9 Nov 2017
Friday, 8 December 2017 Wednesday, 22 Nov 2017
Friday, 22 December 2017 Monday, 4 Dec 2017
Friday, 5 January 2018 Tuesday, 12 Dec 2017

*All variations to Payroll (excluding CASPA and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above


CASPA Submission Validation Deadlines

Fortnight Worked Timesheet Submission Deadline
(11:00pm)*
Timesheet Validation Deadline (5:00pm) Escalated Timesheet Validation Deadline(11:59pm) Pay Day (Friday)
28 Oct – 10 Nov Sunday, 12 Nov 2017 Tuesday, 14 Nov 2017 Wednesday, 15 Nov 2017 24 Nov 2017
11 Nov – 24 Nov Saturday, 25 Nov 2017 Monday, 27 Nov 2017 Tuesday, 28 Nov 2017 8 Dec 2017
25 Nov – 8 Dec Tuesday, 5 Dec 2017 Thursday, 7 Dec 2017 Friday, 8 Dec 2017 22 Dec 2017
9 Dec – 22 Dec Monday, 18 Dec 2017 Wednesday, 20 Dec 2017 Thursday, 21 Dec 2017 5 Jan 2018

Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.

*Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.


CRAFT and AppoINT Renewal/Termination of Fixed-term Contracts

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through CRAFT by: Contract will be issued to staff member by: The contract must be accepted by the staff member by 6:00am:
 27 Oct 2017  2017F22  Friday, 29 Sep 2017  Friday, 6 Oct 2017  Friday, 20 Oct 2017
 10 Nov 2017  2017F23  Friday, 13 Oct 2017  Friday, 20 Oct 2017  Friday, 3 Nov 2017
 End of year close-down early cut-offs
24 Nov 2017 2017F24 Thursday, 19 Oct 2017 Thursday, 26 Oct 2017 Thursday, 16 Nov 2017
8 Dec 2017 2017F25 Wednesday, 8 Nov 2017 Wednesday, 15 Nov 2017 Wednesday, 29 Nov 2017
22 Dec 2017 2017F26 Monday, 20 Nov 2017 Monday, 27 Nov 2017 Monday, 11 Dec 2017
5 Jan 2018 2018F01 Tuesday, 28 Nov 2017 Tuesday, 5 Dec 2017 Friday, 22 Dec 2017

*Back-pay will be facilitated where applicable.

**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process


PageUp – New Contracts

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through PuP by: Contract will be issued to staff member by: The contract must be accepted by the staff member by COB:
 27 Oct 2017  2017F22  Friday, 29 Sep 2017  Friday, 6 Oct 2017  Friday, 13 Oct 2017
 10 Nov 2017  2017F23  Friday, 13 Oct 2017  Friday, 20 Oct 2017  Friday, 27 Oct 2017
 End of year close-down early cut-offs
24 Nov 2017 2017F24 Thursday, 19 Oct 2017 Thursday, 26 Oct 2017 Thursday, 9 Nov 2017
8 Dec 2017 2017F25 Wednesday, 8 Nov 2017 Wednesday, 15 Nov 2017 Wednesday, 22 Nov 2017
22 Dec 2017 2017F26 Monday, 20 Nov 2017 Monday, 27 Nov 2017 Monday, 4 Dec 2017
5 Jan 2018 2018F01 Tuesday, 28 Nov 2017 Tuesday, 5 Dec 2017 Tuesday, 12 Dec 2017

 


Advertising

Online

Advertising will close 15 December 2017, and will be available again from the 8 January 2018.

Print

  • Last print edition for the Wednesday Australian HES will be Wednesday 13 December 2017, last day to submit an approved request via PageUp will be COB Monday 4 December 2017.
  • Last print edition for the Saturday Advertiser will be Saturday 10 December 2017, last day to submit an approved request via PageUp will be Friday 1 December 2017.

Any advertising requests received through Page Up after this time will not be processed until the New Year.

Market research on candidate response rates to advertising over the Christmas and New Year period shows a low level of candidate responses and a reduction in eligible candidates applying for roles. We have therefore implemented an advertising cut off period to ensure that you receive the best possible outcome from advertising.

Should you choose to advertise roles in December please ensure all advertising cut off dates reflect your ability to respond to candidates in a timely manner, i.e. if you are unable to respond to candidates until the beginning of January we would advise that the cut-off date of your position reflects this date to manage candidate expectations relating to their acknowledgement.


Further Information

If you have any queries regarding this information, please contact Human Resources on 831 31111 or email hrservicecentre@adelaide.edu.au.

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