The University will be closed for business from Tuesday, 25 December 2018 and will reopen in the new year on Wednesday, 2 January 2019.
Public Holidays and Annual Leave Days
|Tuesday 25 December 2018||Christmas Day Public Holiday|
|Wednesday 26 December 2018||Proclamation Day Public Holiday|
|Thursday 27 December 2018||University Day as per clause 4.14.1 of the Enterprise Agreement|
|Friday 28 December 2018||Annual Leave Day (unless other arrangements have been made)|
|Monday 31 December 2018||Annual Leave Day (unless other arrangements have been made)|
|Tuesday 1 January 2019||New Year’s Day Public Holiday|
Working during the Christmas Close-down
Professional Staff required to work on public holidays during the close-down period will need to submit an Overtime and Additional Hours (Professional Staff) claim form for work undertaken on these days.
Staff who are required to provide essential University services on University Days may arrange alternative days in lieu.
Staff who are required to work on the Annual Leave days above, will need to cancel this through SSO.
HR Payroll Processing Deadline Changes
|Pay Date||University deadline for Payroll|
|Friday, 23 November 2018||Thursday, 8 Nov 2018|
|Friday, 7 December 2018||Wednesday, 21 Nov 2018|
|Friday, 21 December 2018||Monday, 3 Dec 2018|
|Friday, 4 January 2019||Monday, 10 Dec 2018|
*All variations to Payroll (excluding CAPS and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above
CAPS Submission Validation Deadlines
|Fortnight Worked||Timesheet Submission Deadline
|Timesheet Validation Deadline (5:00pm)||Escalated Timesheet Validation Deadline(11:59pm)||Pay Day (Friday)|
|27 Oct – 9 Nov||Sunday, 11 Nov 2018||Tuesday, 13 Nov 2018||Wednesday, 14 Nov 2018||23 Nov 2018|
|10 Nov – 23 Nov||Saturday, 24 Nov 2018||Monday, 26 Nov 2018||Tuesday, 27 Nov 2018||7 Dec 2018|
|24 Nov – 7 Dec||Thursday, 6 Dec 2018||Saturday, 8 Dec 2018||Sunday, 9 Dec 2018||21 Dec 2018|
|8 Dec – 21 Dec||Saturday, 15 Dec 2018||Monday, 17 Dec 2018||Tuesday, 18 Dec 2018||4 Jan 2019|
Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.
*Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.
CRAFT and AppoINT Renewal/Termination of Fixed-term Contracts
|*To ensure staff member receives payment on the payday of:||Pay Period||**Process-ready contract requests must be approved through CRAFT by:||Contract will be issued to staff member by:||The contract must be accepted by the staff member by 6:00am:|
|23 Nov 2018||2018F24||Friday, 26 Oct 2018||Friday, 2 Nov 2018||Thursday, 15 Nov 2018|
|7 Dec 2018||2018F25||Friday, 9 Nov 2018||Friday, 16 Nov 2018||Wednesday, 28 Nov 2018|
|21 Dec 2018||2018F26||Friday, 23 Nov 2018||Friday, 30 Nov 2018||Tuesday, 11 Dec 2018|
|4 Jan 2019||2019F01||Friday, 7 Dec 2018||Friday, 14 Dec 2018||Friday, 21 Dec 2018|
*Back-pay will be facilitated where applicable.
**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process
PageUp – New Contracts
|*To ensure staff member receives payment on the payday of:||Pay Period||**Process-ready contract requests must be approved through PuP by:||Contract will be issued to staff member by:||The contract must be accepted by the staff member by COB:|
|23 Nov 2018||2018F24||Thursday, 18 Oct 2018||Thursday, 25 Oct 2018||Thursday, 8 Nov 2018|
|7 Dec 2018||2018F25||Wednesday, 7 Nov 2018||Wednesday, 14 Nov 2018||Wednesday, 21 Nov 2018|
|21 Dec 2018||2018F26||Tuesday, 20 Nov 2018||Tuesday, 27 Nov 2018||Tuesday, 4 Dec 2018|
|4 Jan 2019||2019F01||Tuesday, 27 Nov 2018||Tuesday, 4 Dec 2018||Tuesday, 11 Dec 2018|
Advertising will close 14 December 2018, and will be available again from Monday, 7 January 2019.
Last print edition for the Wednesday Australian Higher Education section will be Wednesday 12 December 2018, last day to submit an approved request via PageUp will be COB Monday 3 December 2018.
Any advertising requests received through Page Up after this time will not be processed until the New Year.
Market research on candidate response rates to advertising over the Christmas and New Year period shows a low level of candidate responses and a reduction in eligible candidates applying for roles. We have therefore implemented an advertising cut off period to ensure that you receive the best possible outcome from advertising.
Should you choose to advertise roles in December please ensure all advertising cut off dates reflect your ability to respond to candidates in a timely manner, i.e. if you are unable to respond to candidates until the beginning of January we would advise that the cut-off date of your position reflects this date to manage candidate expectations relating to their acknowledgement.
If you have any queries regarding this information, please contact Human Resources on 831 31111 or email firstname.lastname@example.org.