BLOGS WEBSITE

HR Processing Deadlines in the lead up to 2018 End of Year University Close-down Period

The University will be closed for business from Tuesday, 25 December 2018 and will reopen in the new year on Wednesday, 2 January 2019.

Public Holidays and Annual Leave Days
Tuesday 25 December 2018 Christmas Day Public Holiday
Wednesday 26 December 2018 Proclamation Day Public Holiday
Thursday 27 December 2018 University Day as per clause 4.14.1 of the Enterprise Agreement
Friday 28 December 2018 Annual Leave Day (unless other arrangements have been made)
Monday 31 December 2018 Annual Leave Day (unless other arrangements have been made)
Tuesday 1 January 2019 New Year’s Day Public Holiday
Working during the Christmas Close-down

Professional Staff required to work on public holidays during the close-down period will need to submit an Overtime and Additional Hours (Professional Staff) claim form for work undertaken on these days.

Staff who are required to provide essential University services on University Days may arrange alternative days in lieu.

Staff who are required to work on the Annual Leave days above, will need to cancel this through SSO.


HR Payroll Processing Deadline Changes

Pay Date University deadline for Payroll
Friday, 23 November 2018 Thursday, 8 Nov 2018
Friday, 7 December 2018 Wednesday, 21 Nov 2018
Friday, 21 December 2018 Monday, 3 Dec 2018
Friday, 4 January 2019 Monday, 10 Dec 2018

*All variations to Payroll (excluding CAPS and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above


CAPS Submission Validation Deadlines

Fortnight Worked Timesheet Submission Deadline
(11:00pm)*
Timesheet Validation Deadline (5:00pm) Escalated Timesheet Validation Deadline(11:59pm) Pay Day (Friday)
27 Oct – 9 Nov Sunday, 11 Nov 2018 Tuesday, 13 Nov 2018 Wednesday, 14 Nov 2018 23 Nov 2018
10 Nov – 23 Nov Saturday, 24 Nov 2018 Monday, 26 Nov 2018 Tuesday, 27 Nov 2018 7 Dec 2018
24 Nov – 7 Dec Thursday, 6 Dec 2018 Saturday, 8 Dec 2018 Sunday, 9 Dec 2018 21 Dec 2018
8 Dec – 21 Dec Saturday, 15 Dec 2018 Monday, 17 Dec 2018 Tuesday, 18 Dec 2018 4 Jan 2019

Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.

*Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.


CRAFT and AppoINT Renewal/Termination of Fixed-term Contracts

 

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through CRAFT by: Contract will be issued to staff member by: The contract must be accepted by the staff member by 6:00am:
23 Nov 2018 2018F24 Friday, 26 Oct 2018 Friday, 2  Nov 2018 Thursday, 15 Nov 2018
7 Dec 2018 2018F25 Friday, 9 Nov 2018 Friday, 16 Nov 2018 Wednesday, 28 Nov 2018
21 Dec 2018 2018F26 Friday, 23 Nov 2018 Friday, 30 Nov 2018 Tuesday, 11 Dec 2018
4 Jan 2019 2019F01 Friday, 7 Dec 2018 Friday, 14 Dec 2018 Friday, 21 Dec 2018

*Back-pay will be facilitated where applicable.

**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process


PageUp – New Contracts

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through PuP by: Contract will be issued to staff member by: The contract must be accepted by the staff member by COB:
23 Nov 2018 2018F24 Thursday, 18 Oct 2018 Thursday, 25 Oct 2018 Thursday, 8 Nov 2018
7 Dec 2018 2018F25 Wednesday, 7 Nov 2018 Wednesday, 14 Nov 2018 Wednesday, 21 Nov 2018
21 Dec 2018 2018F26 Tuesday, 20 Nov 2018 Tuesday, 27 Nov 2018 Tuesday, 4 Dec 2018
4 Jan 2019 2019F01 Tuesday, 27 Nov 2018 Tuesday, 4 Dec 2018 Tuesday, 11 Dec 2018

 


Advertising

Online

Advertising will close 14 December 2018, and will be available again from  Monday, 7 January 2019.

Print

Last print edition for the Wednesday Australian Higher Education section will be Wednesday 12 December 2018, last day to submit an approved request via PageUp will be COB Monday 3 December 2018.

 

Any advertising requests received through Page Up after this time will not be processed until the New Year.

Market research on candidate response rates to advertising over the Christmas and New Year period shows a low level of candidate responses and a reduction in eligible candidates applying for roles. We have therefore implemented an advertising cut off period to ensure that you receive the best possible outcome from advertising.

Should you choose to advertise roles in December please ensure all advertising cut off dates reflect your ability to respond to candidates in a timely manner, i.e. if you are unable to respond to candidates until the beginning of January we would advise that the cut-off date of your position reflects this date to manage candidate expectations relating to their acknowledgement.


Further Information

If you have any queries regarding this information, please contact Human Resources on 831 31111 or email hrservicecentre@adelaide.edu.au.

This entry was posted in General, Recruitment and tagged , , , , , , , . Bookmark the permalink.
 

Comments are closed.