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HR Processing Deadlines in the lead up to 2019 End of Year University Close-down Period

The University will be closed for business from Wednesday, 25 December 2019 and will reopen in the new year on Thursday, 2 January 2020.

Public Holidays and Annual Leave Days

Wednesday 25 December 2019 Christmas Day Public Holiday
Thursday 26 December 2019 Proclamation Day Public Holiday
Friday 27 December 2019 University Day as per clause 4.14.1 of the Enterprise Agreement
Monday 30 December 2019 Annual Leave Day (unless other arrangements have been made)
Tuesday 31 December 2019 Annual Leave Day (unless other arrangements have been made)
Wednesday 1 January 2020 New Year’s Day Public Holiday
Working during the Christmas Close-down

Professional Staff required to work on public holidays during the close-down period will need to submit an Overtime and Additional Hours (Professional Staff) claim form for work undertaken on these days.

Staff who are required to provide essential University services on University Days may arrange alternative days in lieu.

Staff who are required to work on the Annual Leave days above, will need to cancel this through SSO.


HR Payroll Processing Deadline Changes

Pay Date University deadline for Payroll
Friday, 22 November 2019 Thursday, 7 Nov 2019
Friday, 6 December 2019 Wednesday, 20 Nov 2019
Friday, 20 December 2019 Monday, 2 Dec 2019
Friday, 3 January 2019 Monday, 9 Dec 2019

*All variations to Payroll (excluding CAPS and CRAFT) must reach Human Resources by 12 noon on the dates as set out in the table above


CAPS Submission Validation Deadlines

Fortnight Worked Timesheet Submission Deadline
(11:00pm)*
Timesheet Validation Deadline (5:00pm) Escalated Timesheet Validation Deadline(11:59pm) Pay Day (Friday)
26 Oct – 8 Nov Sunday, 10 Nov 2019 Tuesday, 12 Nov 2019 Wednesday, 13 Nov 2019 22 Nov 2019
9 Nov – 22 Nov Saturday, 23 Nov 2019 Monday, 25 Nov 2019 Tuesday, 26 Nov 2019 6 Dec 2019
23 Nov – 6 Dec Friday, 6 Dec 2019 Sunday, 8 Dec 2019 Monday, 9 Dec 2019 20 Dec 2019
7 Dec – 20 Dec Monday, 16 Dec 2019 Wednesday, 18 Dec 2019 Thursday, 19 Dec 2019 3 Jan 2020

Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.

*Payment cannot be guaranteed for casual staff who submit timesheets after the Timesheet Submission Deadline. Timesheets submitted late do not generate an email to the validator nor do they escalate until the following fortnight.


Recruitment (PageUp, AppoINT and CRAFT Contracts)

*To ensure staff member receives payment on the payday of: Pay Period **Process-ready contract requests must be approved through the system: Contract will be issued to staff member by: The contract must be accepted by the staff member by 6:00am:
22 Nov 2019 2019F24 Thursday, 24 Oct 2019 Thursday, 31 Oct 2019 Thursday, 14 Nov 2019
6 Dec 2019 2019F25 Wednesday, 6 Nov 2019 Wednesday, 13 Nov 2019 Wednesday, 27 Nov 2019
20 Dec 2019 2019F26 Tuesday, 19 Nov 2019 Tuesday, 26 Nov 2019 Tuesday, 10 Dec 2019
3 Jan 2020 2020F01 Friday, 29 Nov 2019 Friday, 06 Dec 2019 Friday, 20 Dec 2019

*Back-pay will be facilitated where applicable.

**Note that prior to the approvals, the requests will work flow to HR for a compliance check. Requests completed incorrectly will require follow-up, which will delay the contract issue and payment process

***Dates provided above allow the necessary time for: (a) preparation of contract and subsequent approvals (7 days) and (b) for the staff member to then consider the offer (14 days). Recruitment and Appointments team will continue to process in order of priority of start date and/or date received. Provided the staff member accepts prior to the 6:00am date they will be paid in accordance with relevant pay period.


Advertising

Online

Advertising will close on Friday 13 December 2019, and will be available again from Monday 6 January 2020.

Print

Last print edition will be Wednesday 11 December 2019, and approved request via PageUp will be COB Monday 2 December 2019.

Any advertising requests received through PageUp after this time will not be processed until the New Year.

Market research on candidate response rates to advertising over the Christmas and New Year period shows a low level of candidate responses and a reduction in eligible candidates applying for roles. We have therefore implemented an advertising cut off period to ensure that you receive the best possible outcome from advertising.

Should you choose to advertise roles in December please ensure all advertising cut off dates reflect your ability to respond to candidates in a timely manner, i.e. if you are unable to respond to candidates until the beginning of January we would advise that the cut-off date of your position reflects this date to manage candidate expectations relating to their acknowledgement.


ITDS Overtime and On-Call Payments

Fortnight Worked Timesheet Submission Deadline
(11:00pm)*
Escalated Timesheet Validation Deadline(11:59pm) Pay Day (Friday)
26 Oct – 8 Nov Sunday, 10 Nov 2019 Wednesday, 13 Nov 2019 22 Nov 2019
9 Nov – 22 Nov Saturday, 23 Nov 2019 Tuesday, 26 Nov 2019 6 Dec 2019
23 Nov – 6 Dec Friday, 6 Dec 2019 Monday, 9 Dec 2019 20 Dec 2019
7 Dec – 20 Dec Monday, 16 Dec 2019 Thursday, 19 Dec 2019 3 Jan 2020

Time worked at the end of the fortnight may need to be forecast ahead of submission during these compressed fortnights.


Further Information

If you have any queries regarding this information, please contact Human Resources on 831 31111 or email hrservicecentre@adelaide.edu.au.

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