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Capturing information about staff is important for the University to meet legislative requirements and ensure a safe environment for staff and students. This particularly important when the University has paid for training.

In order to capture some of this information, Staff Services Online (SSO) has been enhanced to facilitate this. Staff can now upload a current first aid certificate to their Staff Services Online (SSO) profile under Emergency Management.

Note: If you paid for your own first aid certificate but are willing to assist your colleagues in an emergency, please upload your certificate.

Upload in 3 simple steps:

  1. Visit SSO and navigate to the Profile tile in Employee SSO
  2. Click on Emergency Management in the navigation menu
  3. Add your First Aid credentials by uploading your certificate

Further Information

For further information please contact the HR Service Centre on hrservicecentre@adelaide.edu.au or ext 31111.

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Coordinating and managing staff transfers in an effective manner is important, both to ensure that our staff are afforded the opportunity to grow and build their careers within the University and to ensure that business goals and objectives continue to be delivered effectively to the University.

In your role as a manager and given the size of the University’s workforce, it is inevitable that you will have staff who propose to transfer to other positions within the University.

This quarter’s HR Tip will guide you through and set out your obligations in managing this process for a smooth and easy transition.

Please note that Staff Transfers and Secondments do not apply to casual staff members.

What to do when a staff member transfers to another position within the University

If you have a staff member who has accepted a different position within the University, they do not need to resign from their current position. When the staff member accepts their new position, they will be issued with a new employment contract through the on-line AppoINT system. By accepting this new position in the AppoINT system the staff member will automatically relinquish their existing position.  The staff member should discuss an appropriate notice period with you prior to commencing in another position. You may want to discuss this with the manager of the new position and reach an agreement that suits everyone. Backfilling the vacant position in your team will be subject to standard recruitment practices.

Professional Staff secondments

 If a continuing staff member wants to accept a fixed term role they may ask to take on the role as a secondment. This means that the staff member would take on the fixed term role and then return to their substantive continuing role when the secondment ends. Encourage your staff member to discuss their intentions with you. They will need your approval before filling a fixed term position as a secondment. Secondments support career development and in the case of professional staff, the University maintains a secondment register to encourage secondments.  Although you are not obliged to accommodate a secondment request, you are strongly encouraged to do so if it can be supported in conjunction with your business requirements.

If a transfer is by secondment, the staff member needs to complete and sign a Secondment Recommendation Form and have it authorised by both you and the secondment supervisor. You do not need to complete any other documentation to effect this transfer.

Staff transfers and Leave Balances

 In all cases of transferring to another position in the University, the staff member does not need to resign from their current position. Any leave balances will transfer with the staff member to the new position and, provided there is no break in service, will not be paid out to the staff member.

To avoid a break in service, the new position would need to commence immediately following the end of the previous position. If there is to be a small break between positions, then to avoid a break in service, the staff member could take accrued annual leave or leave without pay.  This will result in leave entitlements transferring across to the new position.

Staff transfers and Working Arrangements

 Flexi-time or any time-off-in-lieu arrangements will not transfer with the staff member to the new position. In addition, any voluntary flexible working arrangements, such as a reduced fraction or compressed weeks, will not automatically transfer, and would need to be renegotiated for the new position.

The staff member will need to return any property belonging to the School or Branch of the previous position before taking up the new position.

Generally a new probationary period will not apply when a staff member is taking up another role in the University, however if the nature of the new role is considerably different to their previous role, a probationary period may apply. If you are the recruiting supervisor and you are unsure as to whether a probationary period should apply for the staff member transferring into the new position, please contact your HR Advisor to discuss.

If you are the staff member’s new manager, you will also need to organise induction for your new staff member in the same way you would for any new staff member joining the University. This will include introductions, appropriate access, log in details and any required local training, including health and safety requirements.

Where Can I get more Information

 For any questions about staff transfers and secondments, contact your Human Resources Advisor.

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The HSW Team have revised the FAQS for Infectious and Communicable Diseases to provide general information and guidance on what steps to take when dealing with communicable or infectious disease.

It includes information on:

  • The definition of an infectious disease and communicable disease
  • What to do if a person has, or contracts an infectious or communicable disease, and the support processes in place
  • What to do if the work involves exposure to an infectious and/or communicable disease.

Further information

Should you require further information please contact your local HSW contact.

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Reporting safety hazards and other issues – a gift to the University Traditional safety thinking does not always translate easily into an organisation like ours.  Hazard reporting is a good example of this.  In a factory, workers will report hazards and safety problems to management as workers themselves are often powerless to effect change; they […]

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The HSW Team have revised the FAQS for Nanomaterials to provide general precautions and emergency responses for nanomaterials. It includes information on: The definition of a nanomaterial and why they warrant special care What should be considered before starting any experiment with nanomaterials What should be considered when conducting a risk assessment on nanomaterials What […]

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Safework SA has provided a summary of the changes made to the Codes of Practice published in the Gazette in March 2019. The summary tables can be found by using the link below and include the changes to: Abrasive Blasting, First Aid in the Workplace, How to Manage Work Health and Safety Risks, Managing the […]

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How connectedness can help you build a mentally healthy workplace “If we’re serious about building great companies and the human-based capabilities of organizations we need to learn how to understand and react to the whole human.” – Professor Jane Dutton, Center for Positive Organizations. Connecting with others is at the heart of human nature; however, […]

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Share in $20,000 to improve women and young people’s health and safety at work. In the 1800s Augusta Zadow fought for the work health and safety rights of women and young workers that today we take for granted. Find out more about the pioneering work of Augusta Zadow. If you would like to carry on […]

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Flu Vaccination Program – 11 April to 31 May 2019 for Fixed and Continuing University Staff Flu vaccinations are available at no cost to University staff employed on a continuing or fixed-term basis at the following locations until 31 May 2019. To book, please click on the relevant link below to view available appointment times […]

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The way Australian employers are required to report staff salary, tax and superannuation information to the Australian Tax Office (ATO) has changed. The University is required to report this information as a result of a legislative change, known as Single Touch Payroll (STP). Year to Date reporting From June 2019, the University will commence reporting year […]

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