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TAG: Privacy & Records
Responding to COVID-19 – Maintain your distance AND your records
During recent months, usual work patterns have been disrupted as we’ve adapted our work habits and come to terms with the reality of social distancing. It has also been a period when significant changes have been made to the way the University delivers its teaching and research output. In finding ways to stay apart while […]
Hosting a Zoom Meeting? Pause before you record
Zoom provides an easy and appealing platform to connect with others across different locations. Using Zoom, we can still gather virtually to hold live team meetings, facilitate group decision-making, stage webinars or simply catch-up for an informal chat. During an extended period of working from home, we’ve all come to grips with using this video […]
Under the spotlight – it’s Privacy Awareness Week
The theme for privacy awareness week is “Don’t be in the dark on privacy”. The Office of the Australian Information Commissioner is actively encouraging people to know and exercise their right to privacy; to take care when they provide their personal information; and to ask questions about how organisations are looking after that information. We […]
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Want to work more efficiently? Record your “stuff” properly and regularly
We sometimes think of recordkeeping as an administrative task that is an addition to the core functions of our roles. You probably never think of it as a way to increase your efficiency…. A recent performance audit Report from the Australian National Audit Office (ANAO) suggests otherwise. A lax approach to filing and failure to […]
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Keeping data secure – and what to do if there is a breach
Changes to privacy laws mean the University now has mandatory notification obligations that may apply in the event of loss or unauthorised disclosure of personal information (data breaches). Data breaches have the potential to harm the individuals affected and to expose organisations to legal, financial and reputational risk. A eligible data breach can be the […]
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Why the medium for your message always counts
We often work at a hectic pace. Mobile communications systems mean that we can transact business wherever we are. On average, we each send or receive 122 emails in a working day. In these circumstances there are lots of reasons why the medium for your communication should always be via University systems, and never via […]
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Text and email like it will be read in court someday
Mobile technology means we have the freedom to text and email anyone, anytime, anywhere – it helps us get the job done, it helps us stay connected… it may also help a court or tribunal decide on the outcome of a dispute. In November of last year, the South Australian Evidence Act 1929 was updated […]
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Should I make a note of that?
The next time you participate in negotiation or decision-making or even a conversation, be sure to make a record of it. It could protect both you and the University. We often jump from one thing to another in the course of the working day. As a result it is often easy to overlook, forget or […]
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Can I put that photo on a University website?
When including photos on University websites, social media pages or publications, be mindful of privacy and copyright implications. Privacy If a person is reasonably identifiable in a photo, this would constitute ‘personal information’. Personal information must be handled in accordance with the University’s Privacy Policy and Privacy Management Plan. Under the Privacy Policy, the University […]