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TAG: Records Management
Keep your records intact while working from home
Adaptable technologies have given us the flexibility to easily move between working on campus and working from home. This pattern is likely to be the new model of work into the future. To maintain workflows while working remotely, the University provides secure access to online systems and work tools. Self-help guides can assist us to […]
Responding to COVID-19 – Maintain your distance AND your records
During recent months, usual work patterns have been disrupted as we’ve adapted our work habits and come to terms with the reality of social distancing. It has also been a period when significant changes have been made to the way the University delivers its teaching and research output. In finding ways to stay apart while […]
Hosting a Zoom Meeting? Pause before you record
Zoom provides an easy and appealing platform to connect with others across different locations. Using Zoom, we can still gather virtually to hold live team meetings, facilitate group decision-making, stage webinars or simply catch-up for an informal chat. During an extended period of working from home, we’ve all come to grips with using this video […]
Why you shouldn’t abbreviate ‘2020’ on official documents
It might seem like a time saver to abbreviate 2020 to ‘20’ on your paperwork, but doing so could open you up to fraud. If you use the shortened ’20’ to denote the year, it’s possible for an unscrupulous person to fraudulently alter the date to any year this century by adding a couple of […]
Information: managing a most valuable asset
Universities have always been curators and custodians of knowledge and information. As institutions of learning we understand, perhaps better than any other organisation, the value of preserving this valuable asset for the benefit of future generations. Managing and recording information properly also allows us to leverage information for better decision-making, improved efficiency and accountability in […]
Contract management – checklist for ending a contract
In most cases, contracts end naturally when the agreed obligations have been performed or the contract reaches its expiry date. Before you part ways with the other party, make sure you’ve tied up any loose ends – it could save you a lot of time and trouble in the long run!
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ICAC hones in on private email accounts – again
The Independent Commissioner Against Corruption has again cautioned public officers about using private email accounts for business purposes in his latest annual report (2017/18). There is nothing wrong with private email accounts in and of themselves, but the Commissioner’s point is that they are not an appropriate medium for official business transactions and records. Persistent […]
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Want to work more efficiently? Record your “stuff” properly and regularly
We sometimes think of recordkeeping as an administrative task that is an addition to the core functions of our roles. You probably never think of it as a way to increase your efficiency…. A recent performance audit Report from the Australian National Audit Office (ANAO) suggests otherwise. A lax approach to filing and failure to […]
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For the record: How you say it is just as important
The tone of your communications is the tone of the record you are creating. We all know that record-keeping is an important and non-discretionary obligation. Proper recording of University activities is important because it promotes Understanding of decisions by showing what, when, how, who and why something was done, determined or implemented Transparency and rigour […]
The FYI of FOI
The Freedom of Information Act 1991 (SA) (the FOI Act) gives everyone the right to request access to documents held by public agencies, including universities. Did you know that over 220,000 Freedom of Information applications have been submitted to public agencies in South Australia since 1992? On average about 15 applications per year are made […]
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