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TAG: Records Management

Information: managing a most valuable asset

Universities have always been curators and custodians of knowledge and information. As institutions of learning we understand, perhaps better than any other organisation, the value of preserving this valuable asset for the benefit of future generations. Managing and recording information properly also allows us to leverage information for better decision-making, improved efficiency and accountability in […]

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Contract management – checklist for ending a contract

In most cases, contracts end naturally when the agreed obligations have been performed or the contract reaches its expiry date. Before you part ways with the other party, make sure you’ve tied up any loose ends – it could save you a lot of time and trouble in the long run!

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ICAC hones in on private email accounts – again

The Independent Commissioner Against Corruption has again cautioned public officers about using private email accounts for business purposes in his latest annual report (2017/18). There is nothing wrong with private email accounts in and of themselves, but the Commissioner’s point is that they are not an appropriate medium for official business transactions and records. Persistent […]

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Want to work more efficiently? Record your “stuff” properly and regularly

We sometimes think of recordkeeping as an administrative task that is an addition to the core functions of our roles. You probably never think of it as a way to increase your efficiency…. A recent performance audit Report from the Australian National Audit Office (ANAO) suggests otherwise. A lax approach to filing and failure to […]

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For the record: How you say it is just as important

The tone of your communications is the tone of the record you are creating. We all know that record-keeping is an important and non-discretionary obligation. Proper recording of University activities is important because it promotes Understanding of decisions by showing what, when, how, who and why something was done, determined or implemented Transparency and rigour […]

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Magnifying Glass with text Freedom of Information

The FYI of FOI

The Freedom of Information Act 1991 (SA) (the FOI Act) gives everyone the right to request access to documents held by public agencies, including universities. Did you know that over 220,000 Freedom of Information applications have been submitted to public agencies in South Australia since 1992? On average about 15 applications per year are made […]

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Get your records straight! Record keeping strategies for the New Year

Are you compliant with the State Records Act? The start of a new academic year is a good time to review your records management. This might include putting aside a regular time to manage your files, or clarify what documents or correspondence you need to file. All University personnel have obligations to maintain files under the State […]

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Should I make a note of that?

The next time you participate in negotiation or decision-making or even a conversation, be sure to make a record of it. It could protect both you and the University. We often jump from one thing to another in the course of the working day.  As a result it is often easy to overlook, forget or […]

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