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TAG: Records Management
Freedom of Information: Public access to University records
The Freedom of Information Act 1991 (SA) (FOI Act) gives anyone a right to access documents held by public agencies such as universities. The object of the FOI Act is to promote openness and public accountability. In this spirit, all documents within the scope of an FOI request must be made available to the person […]
Sending the wrong message: human error and the risk to privacy
When we think of data breaches, we usually think of delinquent hackers exploiting technical or human flaws in IT systems to hunt down the personal information of others. But in many cases the risk that private information will fall into the hands of the wrong person is much closer to home – and more everyday […]
Keep your records intact while working from home
Adaptable technologies have given us the flexibility to easily move between working on campus and working from home. This pattern is likely to be the new model of work into the future. To maintain workflows while working remotely, the University provides secure access to online systems and work tools. Self-help guides can assist us to […]
Responding to COVID-19 – Maintain your distance AND your records
During recent months, usual work patterns have been disrupted as we’ve adapted our work habits and come to terms with the reality of social distancing. It has also been a period when significant changes have been made to the way the University delivers its teaching and research output. In finding ways to stay apart while […]
Hosting a Zoom Meeting? Pause before you record
Zoom provides an easy and appealing platform to connect with others across different locations. Using Zoom, we can still gather virtually to hold live team meetings, facilitate group decision-making, stage webinars or simply catch-up for an informal chat. During an extended period of working from home, we’ve all come to grips with using this video […]
Why you shouldn’t abbreviate ‘2020’ on official documents
It might seem like a time saver to abbreviate 2020 to ‘20’ on your paperwork, but doing so could open you up to fraud. If you use the shortened ’20’ to denote the year, it’s possible for an unscrupulous person to fraudulently alter the date to any year this century by adding a couple of […]
Information: managing a most valuable asset
Universities have always been curators and custodians of knowledge and information. As institutions of learning we understand, perhaps better than any other organisation, the value of preserving this valuable asset for the benefit of future generations. Managing and recording information properly also allows us to leverage information for better decision-making, improved efficiency and accountability in […]
Contract management – checklist for ending a contract
In most cases, contracts end naturally when the agreed obligations have been performed or the contract reaches its expiry date. Before you part ways with the other party, make sure you’ve tied up any loose ends – it could save you a lot of time and trouble in the long run!
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ICAC hones in on private email accounts – again
The Independent Commissioner Against Corruption has again cautioned public officers about using private email accounts for business purposes in his latest annual report (2017/18). There is nothing wrong with private email accounts in and of themselves, but the Commissioner’s point is that they are not an appropriate medium for official business transactions and records. Persistent […]
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Want to work more efficiently? Record your “stuff” properly and regularly
We sometimes think of recordkeeping as an administrative task that is an addition to the core functions of our roles. You probably never think of it as a way to increase your efficiency…. A recent performance audit Report from the Australian National Audit Office (ANAO) suggests otherwise. A lax approach to filing and failure to […]
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