Writing your ARC grant application? Importing your publications to RMS.

In order to present research outputs in an ARC application, researchers are now required to list the outputs within their user RMS (Research Management System) Person Profile. This can be done through uploading a BibTeX file, linking an ORCID account, adding in the Digital Object Identifier (DOI) or manually creating them in RMS.

Once the data is entered into a user’s RMS person profile, it can be used to auto-populate grant applications without having to manually create and update documents each time an application is submitted.

Download the printer-friendly instructions [PDF] or view the steps below.

Adding research outputs to a user’s RMS profile

For University of Adelaide Researchers:

For University of Adelaide researchers, it is easier to import from Aurora using the BibTex option, as there are fewer steps, and because your Aurora account is likely to be up to date. Here are the instructions on how to do this:

Step 1.
Check that you have claimed all your publications in Aurora. To import your whole publication list into RMS, select all publications (up to a max of 100), then select to ‘Export’ them as a BibTex file. Save the BibTex file on your computer.

Step 2.
Log in to RMS and under the ‘Person Profile’ section, click on ‘Research outputs’. Select ‘Import BibTex’, then browse for your BibTex file and select ‘Import’.

For External Researchers:

Researchers can also import from their ORCID (Open Researcher and Contributor ID) account. This is the suggested approach for investigators external to the University of Adelaide that do not have an Aurora profile.

Step 1.
Log in to RMS and under the ‘Person Profile’ section click on ‘Personal Details’. Under the ORCID ID section, click on the “Create or Connect your ORCID iD” button. Once the account details are entered, click on the ‘Authorize’ button. ‘Close’ the window.

Step 2.
Under the ‘Person Profile’ section of RMS, click on ‘Research Outputs’. Click on the ‘Populate from ORCID’ button and ‘Populate’.

For further information, including adding research outputs manually or using a DOI, please see the User Guide (RMS Auto-population of Research Outputs) available on the ARC webpage.

Adding research outputs to an ARC application

Step 1.
To import all research outputs to your ARC application (e.g. at D19 for ARC DP20 applications), select ‘search’. To add research outputs, tick the ‘select’ checkbox, or click on the ‘select all’ button to add all outputs. Click on the ‘Add selected’ button.

Step 2.
To identify the ten career-best research outputs, add a numeric value (1 up to 10) in the ‘rank’ column.

Step 3.
Research outputs relevant to the application can be indicated by ticking the ‘Relevant’ checkbox. This will add an asterisk against the research output in the PDF.

Step 4.
ARC funding details are added to the research output by clicking on the ‘Additional Details’ button.

Step 5.
To view the Research Outputs PDF, click on the ‘View generated Research Outputs PDF’. Check there are no duplications in the list – RMS will not do this automatically. Note – the top 10 should not be repeated under the separate categories.

Further Information

For support with Aurora and ORCID, please email or phone (08) 8313 7799.

For general information or assistance, please email the SEAP grants team at

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