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File

We sometimes think of recordkeeping as an administrative task that is an addition to the core functions of our roles. You probably never think of it as a way to increase your efficiency….

A recent performance audit Report from the Australian National Audit Office (ANAO) suggests otherwise. A lax approach to filing and failure to utilise the official records management system in one government department created a direct risk to core functions, impaired decision making and hampered the delivery of key objectives. (more…)

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Changes to privacy laws mean the University now has mandatory notification obligations that may apply in the event of loss or unauthorised disclosure of personal information (data breaches).

Data breaches have the potential to harm the individuals affected and to expose organisations to legal, financial and reputational risk. A eligible data breach can be the loss of any information that identifies a person – name, identification numbers, location details or data that details personal aspect of someone’s life. Some data breaches have the potential for greater harm because the information is more sensitive – such as when information like tax file numbers, health information, passport numbers and banking and credit card details are involved. The mandatory notification scheme is intended to ensure that any harm to individuals can be minimised. If data breaches are not responded to promptly and properly, there may be penalties under Australian and international law. (more…)

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"I agree" checkbox

After a contract or agreement is signed, there will always be some form of action that needs to be taken to fulfil the contract.

Take your employment agreement for example. After you signed it, you turned up to work on your first day, likely saved a copy so you could refer to it later if needed, and you continue to abide by the terms of your employment.

Keeping track of contractual obligations can be trickier in large organisations like Universities, where contracting decisions may be made by many individual staff members from different areas over time.

Each agreement made on behalf of the University imposes obligations which are just as binding as any legislative or regulatory requirement. In fact, there are often more tangible and damaging consequences for breaches of contractual obligations.

Throughout the life of a contract, active management is critical to ensure there is a record of contractual requirements, and that anyone who is required to act is aware of what they need to do. It also allows the University to take appropriate steps in the event that the other party doesn’t deliver on their end of the contract. Contract management is not just paying or remitting invoices when they arrive; it is active management of the relationship between the University and the contractor. (more…)

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Some changes to South Australian Government Departments have recently been made:

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Drone at Sunset

ALL DRONE ACTIVITY BY OR ON BEHALF OF THE UNIVERSITY IS CURRENTLY SUSPENDED. Until a new University Chief Remote Pilot is recruited, the Civil Aviation Safety Authority (CASA) has confirmed that no operations involving drones, or remotely piloted aircraft (RPA), can be conducted. Penalties apply for breaches of the Civil Aviation Safety Regulation 1998 – […]

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If your activities involve the collection or processing of information about any residents of the European Union, please email the Legal and Risk Branch before 1 May 2018. New data protection regulations commence on 25 May 2018 and will impact on how you must collect and manage that data. The Legal and Risk Branch can […]

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Shaking hands

Recent amendments to the Competition and Consumer Act 2010 (CCA) update the rules that apply to the University’s commercial activities with competitors, suppliers, retailers and consumers.

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Student with degree

The Commonwealth Government has introduced a new Bill seeking to change features of the student loan scheme – HELP (Higher Education Loan Program).

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2018 Certificates of Insurance and updated Insurance Policy Guides are now available. Head to the Insurance section of the Legal and Risk Branch website to access guides for a range of topics including: University Travel Student Placements Clinical Trials and Human Studies Insurance Guides contain information on pre-conditions of cover, proof of insurance and claim […]

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Books with questions

We all try our best to avoid mishaps, but even then things can go wrong despite our best efforts. Notifying adverse events as they occur is key when it comes managing insurance. To get the benefit of the insurance cover the University purchases, the University must comply with an ongoing “duty of disclosure” to its […]

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